International colleague agreement for Reviewers

Colleague Code of Conduct and Confidentiality Agreement for the Sharjah International Project as a Reviewer

Please read the following carefully before filling in your details and signing below.
Project Purpose
  • -You will be raising Early Years quality standards within a designated Sharjah Education Academy (SEA) Nursery.
  • -You will provide support, role modelling, training and guidance to the Nursery Principal and the Nursery Team.
  • -You will put into practice Safeguarding Policies and Procedures for every child in line with SEA guidance.
  • -You will work in partnership with SEA Nursery development Support Team, advising and sharing knowledge and experience.
  • -You will ensure a consistent approach to quality.
  • -You will put into practice the blended curriculum within the nursery and support the Nursery Team to embed this.
  • -You will measure the impact of the curriculum in practice by undertaking observations and measuring effectiveness.
  • -You will support the Nursery Team to ensure each child is treated as an individual and that their development and well-being needs are being met on an ongoing basis, following the blended policies, procedures and training guidance and the Early Years Foundation Stage (EYFS) Framework.
  • -You will support the Nursery Team to make progress against targets and actions set.
  • -You will work alongside the International Quality Manager providing them with a weekly report highlighting the focus areas and progress made.

    Participation in the project

    You have volunteered to participate in this project and have undertaken cultural awareness training to prepare you for your trip. The purpose of the cultural awareness training is to ensure that all participants in the project have a good understanding and awareness of the cultural expectations of them as visitors within the country. We have carried this compulsory training out before visits commence to ensure that all colleagues understand that the country they are visiting may have differing beliefs and culture to themselves. If you have any concerns or questions after participating in this training it is important that you contact the International Quality Manager as soon as possible.

    Expectations during the trip

    The training you’ve received emphasises the importance of being respectful to the culture of the country you are visiting. To recap some of the important points:

  • -It is illegal to consume or possess alcohol in Sharjah. It is also illegal to enter Sharjah having obviously consumed alcohol elsewhere, this includes during your flight and day trips into Dubai.
  • -Dress code is conservative/modest. Long trousers and skirts (at least covering knees) are recommended, while tops need to cover shoulders, upper arms, and cleavage. Avoid tight fitting clothes. If you are visiting a religious building, you will need to cover completely with an Abaya.
  • -Swearing or offensive language/gestures are also prohibited and are an arrestable offense.
  • -You may need to remove your shoes when entering some buildings or rooms, just follow the lead of whoever is guiding you.
  • -When meeting someone for the first time, follow their lead with regard to hand shaking. Some men will not shake hands.

    Whilst participating in the Sharja International Project colleagues must be aware of and adhere to the following requirements;

  • 3 instances of sickness absence will result in you being required to return to work in your base nursery in England.
  • 1 instance of unauthorised absence will result in you being required to return to work in your base nursery in England.
  • Punctuality is of utmost importance, failure to attend work on time may result in your return to work in your base nursery in England.
  • Working in partnership with the Sharjah nurseries and building positive professional relationships is vital to the success of this project, breakdown of said relationships is not optional
  • All colleagues participating in the project must be respectful of the cultural differences and comply with the rules and regulations of the UAE, specifically Sharjah.
  • Any conduct or behaviour that negatively impacts the project will result in colleagues returning to base nurseries in England and should the conduct or behaviour be deemed in breach of Company Policy, the International Colleague Agreement, the Inter-cultural and Audit Training, Senior Practitioner - International Role Guide, or any other rules specifically relating to this project, we reserve the right to take action in line with the Childbase Disciplinary Policy and Procedure.

    Please ensure you familiarise yourself with the expectations set out in the Senior Practitioner – International role guide provided to you alongside this agreement. Also provided with this agreement are the slides from the Cultural Awareness Training course for your reference.

    This is a work trip and you are expected to follow the Childbase Code of Conduct at all times. Please ensure you read this policy before signing below to confirm you agree to the terms of this agreement. You are also required to recomplete the Childbase Confidentiality Agreement which you will be prompted to complete after filling out this agreement.

    Holiday and Reward Days;

  • Colleagues are not permitted to request or take annual leave for the duration of each trip
  • We have updated your holiday scheme in MyView so that you will received Bank holidays for the 2024/25 holiday year. For this holiday year (1st April 2024 -31st March 2025) you will need to book any bank holidays that you take. If you are required to work a Bank Holiday you will not need to book the day in MyView and may use the bank holiday entitlement you’ve been given in lieu on an alternative day.

    Support during the trip

    During your trip you will be supported by Lorna Wigley, Quality Director and any concerns should be reported to her in the first instance.

  • Commitment to the project

    During the application and interview process for this secondment you were made aware that you will be required to commit to participate for the duration of the project.

    There are requirements we have to meet under our contract with SPEA/SEA which mean that we cannot arrange for colleagues to return home during the project, except in the case of exceptional circumstances such as a serious medical emergency or to attend the funeral of a close family member. There are significant travel costs associated with your secondment. VISA processing times, in addition to the training and notice requirements for practitioners participating before they travel mean that it is not a straightforward process to provide a replacement practitioner. The success of the project is of paramount importance to both Childbase and SPEA/SEA, therefore your full participation for the duration of your secondment is required.

    Where flights have been booked for reviewers, and reviewers decide not to partake in the project, 100% of the cost of travel and accommodation would be deducted from wages.

    If you request to leave the project early in the event of a non-emergency 100% of the cost of your travel, which is approximately £1,800, would be deducted from your wages. Examples of a non-emergency could include but are not limited to:

  • - Illness that does not require hospitalisation
  • - Serious illness of close family members where you do not have caring responsibilities for the individual

    Taxi Expenses

    If you do not have a Childbase credit card, you will be paid a £500 travel payment as an advance before the trip to be used for the sole purpose of paying for taxis during the trip to and from the nursery from the hotel for the purpose of attending work.

    You must submit the receipts for all travel expenses under the expenses policy. The total value of your expenses claim will be deducted from the £500 advance already made to you. Any amount remaining of the £500 will need to be repaid by you either via bank transfer or as a card payment at nursery (i.e. £500 advance, £300 total travel expenses, therefore £200 to be repaid to Childbase on return to the UK). Should your taxi expenses exceed £500, we will reimburse you the excess on the next available payment run.


    THIS AGREEMENT is dated (today) and is made between: Childbase Partnership Limited whose registered office is at Kingston House, Northampton Rd, Newport Pagnell MK16 8NJ (‘the Company’); and you.

    It is hereby agreed as follows:


    1a. In this Agreement, unless the context otherwise requires, ‘Confidential Information’ means all information in respect of the business of Childbase Partnership (‘the Company’) , including, but not limited to, any ideas, business methods, prices, finance, marketing, research, development, manpower plans, processes, market opportunities, intentions, design rights, product information, customer lists or details, trade secrets, computer systems and software, know-how or listings imparted by the Company, and other matters connected with the products or services manufactured, marketed, provided or obtained by the Company, and information concerning the Company’s relationships with actual or potential clients or customers and the needs and requirements of such clients’ or customers’ operations.

    1b. This applies to all methods of communication including verbal, paper based, electronic and all forms of social media.

    Obligation of confidentiality

    2. The Employee agrees to treat as confidential all information supplied by or on behalf of the Company in connection with the Company’s business and all other confidential aspects of the business as defined in ‘Confidential Information’ above. Exclusions

    3. This obligation of confidentiality does not apply to:

  • -any information received from a third party who was legally free at the time of disclosure to disclose it; or
  • -any information already in the public domain.
  • -any information required by law or a regulatory authority such as the police force.

    Duties of Employee

    4. The Employee shall not, without the prior written consent of the Company, permit any of the Confidential Information:

  • -to be disclosed to anyone including family and friends, except to those of the Company’s employees who may need to have such information; or
  • -to be copied or reproduced; or
  • -to be commercially exploited in any way; or
  • -to pass outside the control of the Employee.

    5. The Employee will keep a record of Confidential Information received and of the people holding that information and will make that available to the Company on request.

    6. The Employee will return to the Company all documents containing Confidential Information and all copies of those documents on demand which are in their possession or under their control, and for this purpose the term ‘documents’ includes computer discs and all other materials capable of storing data and information.

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    Cedars Day Nursery - Leighton Buzzard

    We prioritise the importance of outdoor play at Cedars Day Nursery in Leighton Buzzard. All children at our Ofsted-rated ‘Outstanding’ nursery have access to our large, natural garden area on a daily basis as we recognise the impact that being outdoors has on a child’s social, emotional and physical development. The children enjoy planting vegetables and tasting their produce, served by our dedicated Nursery Chef.

    Cedars Day Nursery, Mentmore Rd, Leighton Buzzard LU7 2PA

    Tel:  01525 850200